- Data discovery helps identify and understand data
- Compliance with laws such as GDPR and CCPA requires full control over data processing and storage
- Tool & Data Discovery assigns company data to legal requirements
- Continuous monitoring with smart tools ensures compliance with data protection requirements
Data discovery: What is it?
Ensuring data protection and regulatory compliance is paramount for every company.
Data Protection Officer (DPO) and legal advisors are tasked with the difficult task of managing data silos, processing activities, and IT infrastructures while ensuring compliance with numerous legal regulations. As part of their work, they are often involved with Data Discovery entrusted. Data Discovery is the process of identifying, investigating, and understanding data within an organization to gain insights and increase business value.
Data discovery: legal requirements
Compliance with data protection laws such as General Data Protection Regulation, which GDPR, and the California Consumer Privacy Act (CCPA) is not only a moral obligation, but a legal necessity.
These laws require companies to comprehensive understanding of where their data is stored, how it is processed and who has access to it.
Failure to comply with these regulations can result in heavy fines, legal action, and irreparable damage to a company's reputation. Tool & Data Discovery is a crucial component in meeting legal requirements. It is about identifying all tools and data sources within a company and assigning them to the appropriate legal requirements.
How it works: Data discovery process
1. Take stock of all available data
First, carry out a comprehensive inventory of all data stored in your company. This includes not only structured data stored in databases, but also unstructured data stored in files, emails, and other documents. (The easiest way is to create a data table that shows where all types of data in your organization are stored.)
2. Identify data processing activities
Once you have a comprehensive inventory of data, you should Identify all data processing activities within your organization. This includes not only the collection and storage of data, but also its processing, sharing, and disposal.
3. Assignment of data to legal requirements
After all data processing activities have been identified, Align them with the appropriate legal requirements. This includes determining the legal basis for each data processing activity and ensuring compliance with applicable laws.
4. Implementation of measures to reduce risks
Identify potential risks associated with any data processing activity, and introduce measures to reduce risks. This includes the implementation of technical and organizational measures to ensure data security.
5. Continuous monitoring and reporting
Implement a continuous monitoring and reporting process to ensure ongoing compliance with regulatory requirements. This includes the regular review and update your data inventory, data processing activities and risk mitigation measures.
Conclusion on data discovery
Tool & Data Discovery is crucial for complying with legal requirements and ensuring data protection. While it's possible to do this process manually, Kertos offers a comprehensive and automated solution that ensures regulatory compliance without compromise.
By using automated data discovery with Kertos, companies can ensure compliance with legal requirements, minimize risks, and protect their reputation. Learn more about the Kertos Tool & data discovery function.
